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Cookies, Data Protection and Privacy Policy

Data Protection Policy 

Centre for London is a charity and a think tank. Our mission is to develop new solutions to London’s critical challenges and advocate for a fair and prosperous city. In the course of our work we collect and use data about individuals. We understand that this data needs careful and respectful handling. This policy has been developed to ensure that Centre for London abides by the spirit and the letter of data protection laws and regulations. 

We hold data on individuals and organisations for a number of purposes:  

Operations 

We keep contact details and related information on our suppliers and funders – info we need to contact them, pay and invoice them.  

Research 

We keep contact details and related information on organisations and individuals who can or do contribute to our research projects, including academics and researchers, politicians and policy makers and business, public and third sector experts.  

Events 

We keep contact details and related information on organisations and individuals that we have invited to events, or that we believe might want to attend our events, either as speakers or attendees. 

Communications 

We keep contact details and related information on organisations and individuals with an interest in our research findings, arguments and recommendations. These include journalists and other public affairs and communications professionals, politicians and policy makers, academics and researchers and members of the general public who have expressed an interest in our work. 

When you subscribe to our newsletter, you are consenting for us to email you Centre for London email updates, including our newsletter, new reports and event invites. By signing up to our email updates, you are agreeing to the terms and conditions of our mailing list provider MailChimp.com (http://mailchimp.com/legal/terms/). You can unsubscribe from our mailing list by clicking the ‘unsubscribe’ link in any email we send you or by emailing [email protected] letting us know to unsubscribe you from future newsletter communications. 

Occasionally we contact organisations and individuals who may be interested in speaking to the media about issues covered in our research programme. The information we keep (name, contact details, occupation) is stored securely and kept for no longer than necessary. We never give out your contact details without your permission. You can withdraw consent at any time by contacting [email protected]. 

Development 

We keep contact details and related information on individuals who have funded us in the past, or with whom we have had fundraising exchanges or who we have identified as potential funders, because of the nature of their work and interests. Individuals include those working for businesses, public and third sector organisations and private individuals who have supported similar organisations or have shown an interest in the issues on which we work and who, we believe, might be in a position to support our work. 

Staff records 

We hold records on current and former staff performance, salaries, contracts, recruitment. We keep personal data in the form of CVs and cover letters for recruitment purposes. By submitting a job application to us, you consent to Centre for London retaining your personal data for that purpose. In accordance with GDPR all information submitted by unsuccessful applicants will be deleted within six months. 

Our Policies 

Centre for London will: 

  1. Only collect data on individuals who fall into the above categories
  2. Not sign individuals up to our newsletter or other regular mailings, unless they request it or agree to it, other than where an individual has shown a strong interest in or commitment to Centre for London’s work – e.g. trustees, sponsors and donors, research partners and members of our advisory boards or regular attendance at our events.
  3. Not share data with other parties without the express permission of the individual.
  4. Only record information that is strictly necessary for the purposes for which data is collected andin particular willnot record personal or speculative judgments about individuals. 
  5. Make available all data we hold about an individual to the individual when requested.
  6. Make it easy to opt out of our communications, including newsletter subscription and events invitations and requests for funding, through prominent “unsubscribe” options
  7. Keep data secure – through: maintaining high levels of security and reviewing security policy at least once a year
  8. Be transparent about the purposes for which we collect data and how we use it, including by making this policy available on our website.
  9. Keep all staff records secure and separate from shared organisational files, so contractual information and performance information is only accessible to senior management.
  10. Forbid all staff from using personal data for non-Centre for London related activities or from taking personal data with them when they leave Centre for London.
  11. Ensure all staff are familiar with our data protection policies and comply with them.
  12. Ensure our policies are regularly reviewed and kept up-to-date and compliant with GDPR.

Cookies and Privacy Policy

Personal information submitted to Centre for London is only used to contact you regarding the Centre’s activities. Information about visitors to the Centre for London website domain is automatically logged for the purposes of statistical analysis. Such information includes the IP address from which you visit, referral address, and other technical information such as browser type and operating system. Your email address is not automatically logged without your knowledge. 

We will not distribute, sell, trade or rent your personal information to third parties. Centre for London may provide aggregate statistics about our website’s users, traffic patterns and related site information to reputable third-parties such as the Centre’s funding bodies or potential partners. Such statistical information will not include personally identifying information. 

Centre for London follows the relevant legal requirements and takes all reasonable precautions to safeguard personal information. 

Google Analytics 

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. 

The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. 

Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. 

Cookies 

What is a cookie?

A cookie is a piece of data sent to your device from a website. This means the website can recognise your device if you return to the same website. Cookies do not contain any personal information about you and cannot be used to identify an individual user. A cookie often includes a unique identifier, which is an anonymous number (randomly generated) and is stored on your device. Some expire at the end of your website session; others remain on your computer for longer. 

For more information about cookies or if you would like to learn how to remove cookies set on your device, visit: http://www.aboutcookies.org. 

First party cookies

These are cookies set by our website. 

  • wordpress_test_cookie – Used to test the browser you are using is able to use cookies. 
  • wp-settings-{user_id}, wordpress_logged_in_{time} – Used for users with website accounts to store admin settings. 
  • gsScrollPos – This cookie is used to track scroll position within a page. 

Third party cookies

These are cookies set by other services used by our website. 

Google Analytics

  • _ga – Analytical cookie used to identify users. This cookie is installed the first time that a user visits the website through a browser. When this user returns to the website using the same browser, the cookie will identify them as the same user. 
  • _gat – This cookie is used to differentiate between different tracking objects created in the session. The cookie is updated each time you send data to Google Analytics. 

Embedded Content

Occasionally we will embed content from another website, a few examples would be: 

  • Videos (Youtube, Vimeo, etc.), 
  • Audio (Soundcloud, etc.), 
  • Slideshows (Slideshare, etc.) 

For cookies information for embedded content, please refer to the cookies policy of the website in question. 

External cookies

We also offer controls that allow our users to share pages of this website on the social networks Twitter and LinkedIn. If you use these services, they may be notified about your visit, and save their own Cookies, even if you do not use the share buttons. 

How to control and delete cookies

If you wish to restrict or block the cookies which are set by our website, or indeed any other website, you can do this through your browser settings. 

You may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your machine as well as more general information about cookies. 

Please be aware that restricting cookies may impact on the functionality of our website.